UNI-SUITE ORC

  • UniSuite ORC – Online Receipt Counter is an extended arm of UniSuite ERP, an exquisitely designed mechanism for Online Payment Collection & Receipt generation for educational institutions. For Universities and Colleges, big or small, fee collection can be a tedious task involving various procedures and uncertainties. UniSuite ORC is the on point solution for every such educational organization looking to bring about systematic reform in these online fees collection requirements.

    UniSuite ORC is an advanced online receipt collection portal which works as a local aggregator which brings about accuracy in the entire process of Online Fees Collection, credit verification and timely recouncilliation by collaborating between various third party application softwares of your organization and the payment gateway provider. The core ideology behind the introduction of UniSuite ORC is to fully automate online fees collection processes by building a platform which integrates fee collection with admission portal, exam fee collection portals and other financial management tools all at once. In short UniSuite ORC is a support mechanism which deals with fee collection procedures end-to-end, from recording receipt, reconciliation, integration and security.

  • OVERVIEW:

    The Core Architecture behind ORC

    A deeper understanding of the ORC mechanism can be established by dividing its major functionalities into two broad categories: Internal Modules & External Modules

    INTERNAL MODULES

    These are internal in nature handling basic functionality of the solution and integration ORC with ERP and other modules. A brief list of these modules:

    MORE DETAILS
    • ERP sync module: enabling data exchange and integration between ERP and ORC
    • SMS/E-mail Provider: related to key activities involving sending SMS/E-mails, templates etc.
    • OTP Provider: backing the user security and verification procedures.
    • Transaction Accounting & Receipt Manager: processes and handling accounting reconciliation & receipt generation of every transaction
    • Downloadable PDF reports provider: handles all requests for downloadable reports.
    • Finance Gateway Handler: managing payee requests and responses- choice of payment gateway or transfer, transaction status- ongoing/ previous transaction.
    • Bank Payment Gateway Handler: end-to-end management of payment gateway related activities.
    • Secondary Monitoring Service: continuously running backend service monitoring every transaction- rechecking status of failed transactions, duplicate payment prevention, resending any failed SMS or Email.


    EXTERNAL MODULES

    These modules encompass communication with other applications or between the UI & the interface. A brief list of these modules:

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    • Entity login & Desks: providing login and dashboard display to monitor & manage transactions for various stakeholders – Colleges, Departments, Donors, Society, Employees.
    • Admin Panel: helping super user admin utility to control behavior of ORC and activate/deactivate certain service of ORC, to define any kind of fees collection deadlines.
    • Help Desk Login: login provided to help desk personnel for extending active support to payees- status recheck/log search for ongoing transactions.
    • Department/College/Exam Fees Counter – these set of modules process and handle all fee collection from various sources pertaining to their respective sub-category.
    • Other Receipts Counter: handling and processing all other fees like convocation, PHD, Donations etc.
    • Student certificate Counter: covering all student certificate related issues- eligibility, duplicate degree, provisional certificate.
    • Fees Token – assigning of tokens and interfacing to pay offline generated token along with status check facilities.
    • Finance Gateway module: management of end-to-end payment related processes from any Third-party application called Integrator.
      It is further divided into:
      1. Integrator Login – this is a login provided to integrator to help manage and monitor various requests and responses
      2. APIs – this provides UI and directions regarding all integrators’ API requests to ORC
      3. Secondary Confirmation Web-Method – this handles communication with third-party Application for delayed confirmation for NEFT/RTGS/IMPS transactions.
      4. Integrator Security Bridge – this handles and processes verification/communication of integrators' requests also providing payee understandable information regarding any Failure so they can contact integrator’s support desk.

  • WHY IS UNISUITE ORC THE BEST CHOICE?

    Transaction Safety

    The making of ORC was done with utmost intelligence to fix loopholes at every phase of a transaction. UniSuite ORC assures secured transactions completely nullifying the risk of the following events:

    • Build in mechanism to monitor the failed transaction or half-done transactions. Incase of loss of internet connection resulting in deduction of money but lack of receipt confirmation, ORC detects such transactions and delivers the receipt in a time span of as low as 15 minutes.
    • Build in mechanism disabling payee to make any duplicate payment.
    • ORC follows strict rules and approvals of Finance Department like never initiating any refund directly.
    End-to-end Integration

    UniSuite ORC is based on the core functionality of integration of a transaction. ORC brings the management of a transaction under one roof, from the record of collection to generation of receipt. It fully automates the communication with local ERP. It’s a one stop solution for the following reasons:

    • Providing accounted and audited receipt of collection to remove the need of manual accounting.
    • Seamless and flexible integration with existing third-party application for receiving funds through their portals.
    • Advance reconciliation method by first confirmation of receipt followed by generation of receipt unlike traditional ways.